Purchase Orders and Invoicing

Western Bay of Plenty District Council has moved to a new Enterprise Resource Planning (ERP) system.

Purchase Order

A purchase order is our official request to you to supply goods and services to us.

You must always have a purchase order from Council prior to providing goods or services to us. If you do not, then Council will reject the goods or services (and the corresponding invoice).

When invoicing us the purchase order number must be present on all invoices for payment to be made.

If you have not received your purchase order number, please contact the person that you have been working with from the Council to request one.

Purchase Order Terms & Conditions

Council procures a large volume of goods and services from a range of suppliers. Therefore, it is important we have standard Purchase Order Terms and Conditions (shortened to PO Terms) in place to efficiently manage those arrangements.

The PO Terms apply to all purchase orders created by Western Bay District Council, unless otherwise agreed in writing.

All new suppliers receive a copy of the PO Terms at initial set up. You can view the PO Terms here.

UPDATE EFFECTIVE FROM 1 July 2026: All new suppliers must provide a supply category at initial setup. The supply category is the majority of services or goods they provide to council, even if more than one is appropriate (i.e. one Tier 1 and one Tier 2). You can view the supply categories here.