Events

Welcome to the Western Bay events page! Here you'll find information designed to help you run a successful event in our District.

What IS AN event?

An event is an organised special occasion of limited duration that brings people together for the primary purpose of participating in an uplifting community, cultural, commemorative, recreational, sport, art, educational or entertainment experience.

Planning an event

If you're planning an event held on Council owned, administered or managed reserves, parks, roads, streets or footpaths, then you will need to complete an event application form (PDF 510KB). 

Please note: This is a new process and more information and documentation will be required as part of your application. For assistance with completing your application form, please email the Reserves Team or contact the Property and Services Officer or Customer Service Team on 07 571 8008.

Your event will only be approved to proceed once all information has been received within the specified timeframe. Council reserves the right to decline an application if insufficient notice or information is provided.

See our Reserve/Park Bookings for Events page for information on event types, Council notice timeframes, alcohol dispensation, waste management, public liability requirements, amusement devices. 

For general use of a reserve/park for a bbq, picnic, small family gatherings etc, see our Reserve-Park User Guidelines.

resource consent for events

Whether your event is on Council land or private property, event organisers are required to check with Council whether their event requires a resource consent or not.  Please contact a Duty Planner to determine if your event meets the rules under Council's District Plan - Temporary Activities  - Rule 4A.2.4  

To speak to a Duty Planner phone (07) 571 8008 or email a Duty Planner. If a resource consent is required, then the Duty Planner will provide you with an application form and guide you through the process.

Events Toolkit

Council has put together an Events Toolkit to equip event managers for a wide range of events, from very minor to large (but not major) events. It includes tips on planning, marketing, finding sponsors, and best practice for volunteer management. This Toolkit also provides the information and templates required to fulfil your waste management and health and safety obligations when holding events on council property.

Planning a Successful Event (PDF, 100KB)

Event Planning Guide (PDF, 192KB)

Marketing Your Event (PDF, 128KB)

Top 10 Rules for Sponsorship Hunters (PDF, 80KB)

Guide for Managing Event Volunteers (PDF, 92KB)

Evaluating Your Event (PDF, 111KB)

Page reviewed: 21 Nov 2018 8:53am