Any offer of financial support through the Event Funding Framework is subject to your event being able to be delivered under the COVID-19 Protection Framework (CPF). If the event is unable to proceed for COVID-19 related reasons (whether they be voluntary or mandated), or if your event is materially altered to adapt to the applicable CPF Level(s), then you may have to return your grant.
In instances of COVID-19 related event cancellation, and when the financial position of your event has been negatively affected by the cancellation, you may submit a written request to us to retain all or part of your event grant. You will need to address the following areas in your request:
- What the reason for the event cancellation was (particularly if a change in CPF Levels has not mandated the cancellation);
- If you have investigated alternative ways in which the event could go ahead (e.g. postponement, operational changes, online format etc.);
- How the event has been financially impacted by the cancellation. Please submit a profit and loss statement, including commentary around what steps have been taken to mitigate event costs;
- What other funding partners and sponsors are doing to support the cancellation of your event (if applicable); and
- If you are requesting to retain all or part of your event grant? (please include a figure here).
Please note: Any event forecasting a breakeven position or profit without the grant will automatically be excluded from consideration and required to return any event grant issued to them (in part or full).
All requests to retain grants in part or full can be directed to events@westernbay.govt.nz for consideration. Requests will be considered on a case-by-case basis and a ten-working day turn around for decisions will apply.