Welcome to the Western Bay events page! Here you'll find information designed to help you run a successful event in our District.
What IS AN event?
An event is an organised special occasion of limited duration that brings people together for the primary purpose of participating in an uplifting community, cultural, commemorative, recreational, sport, art, educational or entertainment experience.
Planning an event
If you're planning an event held on Council owned, administered or managed land including reserves, parks, roads, streets or footpaths, then you will need to complete an event application form (PDF 510KB). The application form includes details on the application process and the timeframe requirements by Council.
Prior approval from Council is required for all events. This is to ensure that your event is both successful and safe. If you require assistance with your application, please contact the Engineering Systems Technician on 07 571 8008 or 0800 926 732.
For general use of a reserve/park for a bbq, picnic, small family gatherings etc, see our Reserve-Park User Guidelines.
Council has put together an Events Toolkit to equip event managers for a wide range of events, from very minor to large (but not major) events. It includes tips on planning, marketing, finding sponsors, and best practice for volunteer management. This Toolkit also provides the information and templates required to fulfil your waste management and health and safety obligations when holding events on council property.
Planning a Successful Event (PDF, 100KB)
Event Planning Guide (PDF, 192KB)
Marketing Your Event (PDF, 128KB)
Top 10 Rules for Sponsorship Hunters (PDF, 80KB)
Guide for Managing Event Volunteers (PDF, 92KB)
Evaluating Your Event (PDF, 111KB)